How MAJ Hospital transformed asset management with Efeedor
MAJ Hospital turned to Efeedor’s Asset Management Software—ushering in a digital transformation that brought clarity, automation, and accountability to their operations.
Digital transformation in Asset Management
Located in Ernakulam, MAJ Hospital is a well-established multi-specialty healthcare institution known for its commitment to clinical excellence and compassionate care. With a growing number of departments and high-value medical equipment, the hospital faced challenges in manually tracking and maintaining their biomedical and IT assets. Like many healthcare facilities, they relied on fragmented spreadsheets and paper-based logs, which made asset monitoring inefficient and error-prone. As the scale of operations grew, so did the complexity of asset management.
The Challenge
Before implementing Efeedor, MAJ Hospital managed asset data through disjointed Excel files, relying heavily on manual processes to track critical information like equipment locations, warranties, service records, and depreciation. This lack of centralization led to inefficiencies, missed preventive actions, and limited visibility into asset health and financial performance.
“It was like searching for a needle in a haystack. We had the data, but not the insights. Efeedor changed that.”
— Mr. Pheno Joy, Chief Administrator, MAJ Hospital
Before vs After Efeedor Implementation
Feature / Area
Before Efeedor
After Efeedor
Asset Tracking
Scattered across multiple Excel sheets
Centralized platform with complete asset visibility by site, area, and department
Asset Classification
No structured grouping or categorization
Assets grouped by department, grade, group, and site
Asset Creation & Tagging
Manual entry with no tagging
Digital creation with QR code generation and real-time updates
Preventive Maintenance (PM) Tracking
No proactive tracking; schedules were often missed
Automated PM scheduler with alerts and visual dashboards
Calibration Management
Not monitored systematically
Calibration dashboard with reminders and expiry tracking
Warranty & Contract Monitoring
Manual follow-ups, often missed expiry dates
Dedicated dashboards with due date alerts
Asset Lifecycle History
Not available
Full audit trail including transfers, downtimes, and repairs
Financial Tracking
No depreciation or net book value calculations
Real-time metrics like depreciated value and financial analysis
Asset Distribution Insight
No visibility into departmental asset distribution
Graphical reports showing department/category-wise asset mapping
Asset Tracking
Before: Scattered across multiple Excel sheets
After: Centralized platform with complete asset visibility by site, area, and department
Asset Classification
Before: No structured grouping or categorization
After: Assets grouped by department, grade, group, and site
Asset Creation & Tagging
Before: Manual entry with no tagging
After: Digital creation with QR code generation and real-time updates
Preventive Maintenance (PM) Tracking
Before: No proactive tracking; schedules were often missed
After: Automated PM scheduler with alerts and visual dashboards
Calibration Management
Before: Not monitored systematically
After: Calibration dashboard with reminders and expiry tracking
Warranty & Contract Monitoring
Before: Manual follow-ups, often missed expiry dates
After: Dedicated dashboards with due date alerts
Asset Lifecycle History
Before: Not available
After: Full audit trail including transfers, downtimes, and repairs
Financial Tracking
Before: No depreciation or net book value calculations
After: Real-time metrics like depreciated value and financial analysis
Asset Distribution Insight
Before: No visibility into departmental asset distribution
After: Graphical reports showing department/category-wise asset mapping
Operational Benefits Realized
- 100% Asset Visibility: Across every department and facility
- 95% PM & Calibration Compliance: Due to automated tracking
- 60% Efficiency Boost: In asset maintenance and allocation workflows
- Significant Cost Avoidance: Through timely warranty and contract renewals
“We now have instant visibility into every asset in the hospital—what it is, where it is, and how it’s performing. This has significantly boosted our operational efficiency.”
— Mr. Pheno Joy
Chief Administrator, MAJ Hospital
Strategic Outcomes
By streamlining asset operations digitally, MAJ Hospital has reduced manual intervention, improved equipment uptime, and enhanced cross-departmental coordination. The real-time dashboards and automation have empowered both the Biomedical and IT teams to work smarter—with alerts, analytics, and complete control at their fingertips.
MAJ Hospital’s journey shows how powerful digital asset management can be when done right. With Efeedor, they now run a proactive, insight-driven, and accountable asset management process that supports better clinical operations and patient care.